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Kingsoft Office > How to mail merge on Office

How to Create Envelope Documents with Mail Merge in Office 2012?

Release Date: 03-31-12

This guide applies to Kingsoft Writer 2012. For Kingsoft Writer 2013, see Mail Merge Envelopes in Kingsoft Office 2013.

How do I use mail merge to create an ‘envelope document’ ?

1) You must create a Main Document (template) and a Data Source, as shown below.

       mail merge

Template.doc                     DataSource.xls

2) Open the Template.doc, click Mail Merge Toolbar on the Tools menu to bring up the Mail Merge toolbar.

mail merge

mail merge

3) Click the first button mail merge on the Mail Merge toolbar to open the data source that you have created.

mail merge

mail merge

4) Click the Mail Merge Recipients mail merge button on the Mail Merge toolbar to select the data range. If you don't want to add all the recipients, deselect some of them as you like.

mail merge

5) Click the text box you want to insert the name into, and then click Insert Merge Fields mail merge on the toolbar to bring up the Insert Merge Field dialog box.

mail merge

6) In the Insert Merge Field dialog box, choose the item you need to insert and click Insert. Then you will find << Name>> in the text box, as shown below. Redo the fifth and sixth steps to insert the Address.

mail merge  mail merge

7) Once you have succeeded in merging the data, click mail merge to view it, switch the page number to view all the envelopes, as shown below.

mail merge

mail merge

Merge to new document:

To create a new document with all the envelopes, click the Merge to New Document button mail merge and select the range.

mail merge

mail merge